Office Assistant/Deputy Clerk Job Posting

The Town of Cottage Grove is seeking applicants for an Office Assistant/Deputy Clerk to start on January 2, 2024. Under the direction of the Clerk-Treasurer, the Office Assistant/Deputy Clerk will perform general receptionist duties and office support functions, respond to customer inquiries and information requests, and other essential functions related to maintaining public records, preparation of agendas and minutes, conducting elections, and issuing permits and licenses.  In the absence of the Clerk-Treasurer, the Office Assistant/Deputy Clerk will serve as a backup for taking of meeting minutes, payroll and financial functions, and other special projects as assigned.

Requirements include demonstrated abilities to operate a wide range of office equipment and software applications, meet and deal with the public in a respectful, professional and impartial manner, provide exceptional customer service, keep a professional demeanor during stressful encounters with the public, work under deadlines with competing priorities, follow complex oral and written directions, and make decisions in accordance with laws and regulations and established procedures.  The Deputy Clerk must be bondable according to State Statutes, and able to obtain a notary public certification.  A criminal background check will be required.

The Deputy Clerk will work two to three weekdays per week from 8:30 a.m. to 12:30 p.m. in a job-share with another individual to cover weekday office hours five days per week.  Additional hours may be required during election seasons, and some evening meetings will be required.  The ideal candidate would be looking for minimal part-time hours now with the possibility for more in the future. Hourly starting wage is $22.00, with a potential increase after six months of service.  Benefits include pro-rated paid time off and sick leave.

The application form and complete position description can be found at https://www.tn.cottagegrove.wi.gov/job-openings/